Lifecycle of a Shipping order – Stock & Trace

In the inventory and logistics management process, a Shipping order goes through several statuses, each of which represents a specific stage in the product handling and shipping cycle. Below, the key statuses a Shipping order transitions through are described:

1. Open

This is the initial status of a Shipping order. Once created, the order is in "Open" status, which means it is still in the planning process and inventory picking has not begun. In this phase, products can be added, quantities modified, and product adjustments made as needed. It is a preparation and organization stage before proceeding with inventory picking.

2. Ready to pick

The "Ready to Pick" status indicates that the Shipping order is fully prepared for inventory picking from the storage area. All prior preparations, such as verifying products, quantities, and specifying labels to be collected, have been completed. This status signals that the inventory is ready to be removed from its location in the warehouse and prepared for shipment.

3. Picking

When the Shipping order enters the "Picking" status, it means the inventory collection process has begun. The products are being removed from their locations in the warehouse for their subsequent shipment.

4. Ready to ship

Once all the inventory has been picked, the Shipping order moves to the "Ready to Ship" status. In this state, the inventory is fully prepared to be packaged or made ready for its shipment. All necessary documents for the shipment can be generated, and the order is ready to be handed over to the carrier or removed from the warehouse.

5. Shipped

The "Shipped" status indicates that the inventory has physically left the warehouse and is on its way to its final destination. At this point, the Shipping order is considered complete in terms of internal processing.

6. Canceled

The "Canceled" status is applied when a decision is made to void the Shipping order, either due to changes in requirements, errors in the order, or unforeseen issues. By canceling the order, it is ensured that the inventory will not be shipped, avoiding confusion or errors in the shipping process. If the order had already been shipped, the inventory will be adjusted to make it available again.